Gym Seminars & Bootcamps

Seminars & Bootcamps

If you're preparing for a Seminar or Bootcamp, Gymdesk has the functionality to ensure you can launch your seminar/bootcamp smoothly — including waivers, bookings, and student sign up.

You’ve got two great options depending on whether this is a one-day seminar or a multi-day event:

Option 1: Scheduled Session (Best for 1-day seminars)

If your seminar is just a one-day event, you can keep it simple using Bookings + Automation.

  1. Add your seminar session under Gym > Schedule

  2. Enable Bookings for the class

  3. Create a new Automation:

    • Go to Marketing > Automations > Create

    • Set the trigger as New Booking

    • Filter to the specific seminar class

    • Add the "Add Document" action to attach your waiver

Setting this automation is really simple and this is how it looks:

 

This ensures the waiver is sent the moment someone books, without needing a new membership.

You can then share the booking link with students. When they register, they'll be prompted to sign the waiver automatically, and you can easily manage attendees from your calendar view.

Option 2: Membership with Specific Dates (Best for multi-day events)

To run a seminar or workshop over several days, or if you want more structure with payments and tracking, the cleanest approach is to create a Membership with Specific Dates. This allows you to:

  • Control access with a clear start/end date

  • Trigger the waiver automatically upon sign-up

  • Offer online registration with a custom form

  • Track payments, attendance, and participant list easily

Here’s how to build it:

  1. Go to Members > Membership Options > Add Membership

  2. Under Duration, choose Specific Dates

  3. Set your seminar’s Start and End date

  4. (Optional) Enable “Schedule first payment to membership start date” if you want to delay charges

  5. Under Access to Training, assign the seminar’s class or program

  6. Save

Then create a dedicated sign-up form:

  1. Go to Members > Sign-up Forms > Add Form

  2. Attach only the seminar membership

  3. Adjust visibility (website, link-only, or embed)

  4. Enable waiver signing during sign-up

  5. Attach all necessary documents to this form

Once set up, any student signing up through this form will:

  • Be automatically enrolled for the seminar

  • Sign the waiver during registration

  • Show in your member list with access tied to that seminar

 

Hopefully this helps you get your seminar/bootcamp set up the way you want! Feel free to reach out to our support team (support@gymdesk.com) if you have any additional questions — we're happy to help further.