Skip to content
  • There are no suggestions because the search field is empty.

How to Automate Gym Management Tasks

You can automate many of your gym management tasks through Gymdesk. 

Automatable gym tasks include both administrative and business tasks, such as financial reporting and marketing messages, respectively.

Below are several common automation use cases. The process for each is briefly outlined, and then a more in-depth support article is linked.

Gym billing automation

Automate gym payments through Gymdesk’s payments feature. Broadly, follow these three steps:

  1. Integrate payment processor

  2. Create memberships with recurring payments

  3. Attach memberships to Gymdesk portals

Even if you don’t use recurring billing, members get access to an online account where they manage all of their billing and membership information. Automatic notifications about upcoming and overdue payments allow members to resolve billing issues without your involvement.

To harness the full power of our payments feature, check out our payments and billing documentation.

Gym Check-in

Gym attendance can be automated through Gymdesk’s font desk mode and self check-in features.

If for any reason self check-in doesn’t work for you, or an error occurs, you can manually check in members yourself. You can also do mass check-in, a little known power feature.

To harness the full power of our scheduling and check-in features, visit our attendance tracking documentation.

Staff reminder and task automations

In Gymdesk, you can automate task assignments to staff members by attaching automation triggers inside the marketing automation feature, so you can keep your team razor-focused on growth-generating activities.

Simply drag and drop the “create task” element inside any automation flow, and then assign that task to the appropriate staff member.

To harness the full power of our staff reminder and task features, visit our marketing automation documentation.

Gym Email and SMS automations

Gymdesk has best-in-class email and SMS messaging automation capabilities, on par with some of the biggest standalone email service providers available. 

  1. Navigate to the marketing tab inside your Gymdesk account.

  2. Click the “automations” tab.

  3. Click “create automation.”

We also have several automations built-in to Gymdesk and ready for you to use. You can edit any of those from within marketing settings or modify templates into new automations by clicking “use template” in the marketing automation screen.

To harness the full power of our marketing features, visit our dedicated marketing automation documentation.

Gym Booking Automation

There’s no need to manually book sessions with Gymdesk’s scheduling and book features. Our scheduling and booking features allow you to pass the work of booking onto your clients, giving them more control and you less work.

  1. Create a schedule on your Gymdesk website or embed the Gymdesk schedule widget on your 3rd party website.

  2. From the gym screen, navigate to the schedule tab, 

    1. open a session

    2. navigate to the “booking” tab

    3. check the “available for booking” box

Combined with our marketing automation features, you can automate session confirmations, follow-ups, and other sales-related messaging. Leads, trials, and members can book sessions on their own, at any time, from both your website and the Gymdesk members app.

To harness the full power of our gym booking feature, read our dedicated booking documentation and marketing automation docs.